Odoo · Expenses
Reimbursement without the envelope of bills.
Receipts captured on the phone, approved by the manager, and reimbursed on the payroll run — posted to the right account on the way.
What you get
From the receipt to the ledger.
- 01
Photographed, not collected
A receipt is captured on the phone where it is spent, so nobody is carrying paper to the office at month-end.
- 02
One report per person
Individual claims group into a single report for approval, so a manager signs once rather than fifteen times.
- 03
Reimburse or re-invoice
An expense can be paid back with salary or billed on to the customer whose project it belongs to.
- 04
Posted correctly, once
Approved expenses post to the right account and cost centre themselves, so accounts are not re-keying a spreadsheet.
One database
Expenses is connected to the rest.
Same records, same stock, same books — nothing to sync, export or re-enter.
How you pay
One yearly price, set by daily users.
Per company, per year
Set by how many people use Odoo daily. Light users, who only approve, view or use self-service, are free.
Fixed-price go-live
A Go-Live Package paid against results. Billing starts at go-live.
Clean exit
Leave with your full database, files and own code. Hosted in India.
Questions
Expenses questions we get first.
Can we bill an expense to a client?
Yes. An expense linked to a project or sale can be re-invoiced at cost or with a markup, on the next invoice.
Does GST on expenses get captured?
Yes. Tax on an eligible expense is recorded on the entry, so input credit is not lost because a bill sat in a drawer.
Can approval limits differ by role?
Yes. Amount thresholds and approval routes are set per category and per role, so small claims do not need a director.
Clear one month of claims.
Message us on WhatsApp. Bring last month’s expense bills and we will run them through capture, approval, and posting.
Message us on WhatsAppor book a demo